Fire Preparedness Checklist: Essential Documents to Help Prepare for a Disaster

1.14.2025

Fires can strike without warning, leaving devastation in their wake. While it may be too late for those currently affected, it’s never too early to prepare for the unexpected. Having the right documents on hand can help you quickly recover and ensure that you're protected.

Below is a comprehensive checklist of essential documents that you may want to prepare in advance of a fire disaster. This proactive approach can be crucial in navigating the aftermath and securing your personal, financial and legal interests.

Essential Documents to Prepare and Safeguard

1. Personal Identification:

Birth Certificates
Passports/Visas
Social Security Cards
Driver's Licenses
Backup ID (Student ID, Military ID, DD214, VA ID, etc.)
Marriage License

2. Health and Medical Records:

Health Insurance Documents
Medical Cards
Medical Records (prescriptions, glasses or other health-related documentation)
Veterinary Records (pet vaccinations and health history)

3. Insurance and Financial Records:

Home Insurance Policies
Car Insurance Policies, Registration and Titles
Tax Returns
Bank Statements (at least one from each financial institution, including account number, phone number, address)
Credit Cards (documentation of cards, account numbers and contact information)
Power of Attorney (if applicable)

4. Legal Documents:

Wills and Trusts
Titles and Deeds (for property, vehicles, etc.)

5. Employment and Educational Records:

Employment Records
School Records (transcripts, diplomas, etc.)

6. Personal Belongings Documentation:

Video Documentation of Property
- Use a thumb drive or cloud storage to capture a detailed video tour of your home. Include every room, closet, drawer, garage, attic, basement and any valuable items like artwork. Document the condition of your home and belongings.

How to Safeguard Your Documents

Digital Backup: Store copies of all critical documents in a secure cloud-based platform or on an external hard drive/USB thumb drive. Ensure that this backup is easily accessible from anywhere.

Physical Copies: Keep physical copies of these important documents in a fireproof safe or secure storage outside the home, such as a safety deposit box or with a trusted family member.

Update Regularly: Set reminders to update your documents annually to ensure all information remains current.